Privacy Policy

Last updated: 16 December 2025

This Privacy Policy explains how DocDocJob Pte. Ltd. collects, uses, stores, and protects personal data when you use our products, websites, and recruitment services.

1. Organization Details

Data controller: DocDocJob Pte. Ltd., 68 Circular Road, #02-01, Singapore 049422.

For privacy requests, contact [email protected]. We respond to valid data-subject requests within 30 days.

2. Scope of This Policy

This policy applies to candidates, employers, partners, and website visitors who interact with docdocjob.com and related services.

It covers data collected directly, data submitted through integrated tools, and data processed to provide matching and onboarding services.

3. Data We Collect

We collect identity and profile data, contact details, professional qualifications, work preferences, verification records, and communication history.

We may also collect technical usage data such as device information, browser metadata, page activity, and consent signals.

4. Purposes and Legal Bases

We process data to deliver platform functionality, match candidates to roles, evaluate compliance requirements, and support customer service.

Depending on context, processing is based on contract performance, legitimate interests, legal obligations, or explicit consent.

5. Automated Systems and AI

DocDocJob uses automated ranking and recommendation logic to improve role matching, search quality, and workflow efficiency.

Automated outputs support decision-making but do not replace required human review for final hiring and compliance decisions.

6. Cookies and Similar Technologies

We use strictly necessary cookies for security and session continuity, and optional analytics or marketing cookies where consent is required.

You can manage non-essential cookie preferences through our consent controls and browser settings.

7. Third-Party Services

We rely on vetted providers for hosting, analytics, communications, and security monitoring, each operating under contractual safeguards.

When providers process personal data on our behalf, they are bound by data-processing terms and confidentiality obligations.

8. Data Retention

We retain data only for as long as necessary to provide services, fulfill legal duties, resolve disputes, and enforce agreements.

Retention periods vary by data type and jurisdiction; data no longer required is deleted, anonymized, or securely archived.

We share data with authorized employer accounts and partners strictly to support recruitment, onboarding, and service delivery.

We may disclose data to regulators or law-enforcement authorities when required by applicable law.

10. International Transfers

Where transfers occur across borders, we apply appropriate safeguards such as contractual protections and access controls.

For workflows requiring EU data handling, we maintain region-specific controls so applicable EU data remains in EU-supported infrastructure.

11. Your Rights

Subject to applicable law, you may request access, correction, deletion, restriction, portability, and objection to specific processing activities.

To exercise your rights, contact [email protected] and provide enough detail for identity verification and request handling.

12. Security Measures

We implement organizational and technical safeguards including role-based access, secure transmission, monitoring, and least-privilege controls.

No digital system is completely risk-free, but we continuously improve safeguards to reduce unauthorized access and data misuse.

13. Policy Updates

We may update this Privacy Policy to reflect legal, technical, or operational changes. Material updates will be clearly communicated.

The latest version date appears at the top of this page and supersedes prior published versions.

14. Contact

For privacy questions or complaints, contact [email protected].

Postal contact: DocDocJob Pte. Ltd., 68 Circular Road, #02-01, Singapore 049422.